to comply with the requirements of FERPA. FERPA is a federal law that allows school districts to disclose students’ “directory information” to anyone, The University may, and from time to time does, disclose education records without a student’s prior written consent when authorized by FERPA, including to university officials whom the University has determined to have legitimate educational interests. While a school is not required to amend education records in accordance with a parent's request, the school is required to consider the request. (§99.31(a)(9)), To appropriate officials in connection with a health or safety emergency, subject to §99.36. Generally, if either parent has claimed the student as a dependent on the parent's most recent income tax statement, the school may non-consensually disclose the student's education records to both parents. Email. Purdue University considers the following to be “Directory Information”: While attending Purdue University, students may request to restrict the release of their Directory Information except to university officials with a legitimate educational interest, as outlined in item 3 above. This notification generally is made by letter and includes a copy of the student's outcome letter in that communication. Otherwise, we may return the documentation and request clarification. Twitter. Additionally, if FERPA's amendment procedures are not applicable to a parent's request for amendment of education records, the school is not required under FERPA to hold a hearing on the matter. Disclosure without prior consent: FERPA permits (and sometimes requires) the disclosure of PII from students’ education records, without consent, if the disclosure meets certain conditions found in the FERPA regulations. Welcome ; College & Career Promise (A-B Tech) BCS Distance Learning; English. 400 Maryland Avenue, SW That type of information is not generally directly related to an individual student and, therefore, does not meet the definition of an education record. 4. Questions regarding Mineral Area College’s compliance with FERPA may be directed to the Registrar’s Office at registrar@mineralarea.edu or 573-518-2119. The notice of written consent must include the following information: It must specify the records to be released (transcripts, etc.). 10 FERPA Regulatory Changes — Directory Information Definition of directory information Conditions for disclosure – Student ID cards and badges – Limited directory information . Under these exceptions, schools are permitted to disclose personally identifiable information from education records without consent, though they are not required to do so by FERPA. Private and parochial schools at the elementary and secondary levels generally do not receive such funding and are, therefore, not subject to FERPA. Annual Notification of Student Privacy Rights Under FERPA. The University discloses education records without a student's prior written consent under the FERPA exception for disclosure to school officials with legitimate educational interests. The name and address of the Office that administers FERPA is: Family Policy Compliance Office       U.S. Department of Education       400 Maryland Avenue, SW       Washington, DC  20202, FERPA permits the disclosure of PII from students’ education records, without consent of the student, if the disclosure meets certain conditions found in §99.31 of the FERPA regulations. FERPA gives custodial and noncustodial parents alike certain rights with respect to their student’s education records. If, after reading this guidance document, you have questions regarding FERPA that are not addressed here, you may write to the Office for additional guidance at the following address: Family Policy Compliance Office (3) Students will be able to review the requested educational records within 45 days of submitting the Request to Inspect Educational Records Form to the FERPA … Rather, the school may provide the annual notification by any means likely to inform parents of their rights. The student will receive additional information on this process when he or she is notified of the right to a hearing. This includes all records regardless of medium, including, but not limited to, handwriting, videotape or audiotape, electronic or computer files, film, … FERPA regulations require that local education agencies give annual notification to parents and eligible students of their rights under FERPA (34 CFR § 99.7). § 1232g; 34 CFR Part 99. The school cannot apply a FERPA block differentially to the various directory information data elements. 5. FERPA also permits a school to disclose personally identifiable information from education records of an "eligible student" (a student age 18 or older or enrolled in a postsecondary institution at any age) to his or her parents if the student is a "dependent student" as that term is defined in Section 152 of the Internal Revenue Code. One of the exceptions to the prior written consent requirement in FERPA allows "school officials," including teachers, within a school to obtain access to personally identifiable information contained in education records provided the school has determined that they have "legitimate educational interest" in the information. 2056) is not a part of FERPA, but it allows military organizations access to information ordinarily restricted under FERPA for the purpose of military recruiting. The Family Educational Rights and Privacy Act (FERPA) affords eligible students certain rights with respect to their education records. Following is general information regarding some of these exceptions. Under FERPA, a school must annually notify eligible students in attendance of their rights under FERPA. Identify the party or class of parties to whom disclosure may be made. 4. Enrollment status and credit hour load (e.g., undergraduate or graduate, full-time or part-time), Participation in officially recognized activities and sports, Position, weight, height, and photograph of members of athletic teams. The Office of the University Registrar is responsible for preparing and delivering the Annual Notification. In cases where the student's health or safety is at risk, the Office of Student Conduct or another Tulane staff member generally will notify the student's emergency contact by telephone. Directory information could include information such as the student's name, address, e-mail address, telephone listing, date and place of birth, major field of study, participation in officially recognized activities and sports, weight and height of members of athletic teams, dates of attendance, degrees and awards received, the most recent previous educational agency or institution attended, photograph, grade level (such as 11th grade or junior year), and enrollment status (full-time or part-time). The annual notification must include information regarding a parent's right to inspect and review his or her child's education records, the right to seek to amend the records, the right to consent to disclosure of personally identifiable information from the records (except in certain circumstances), … There are several other exceptions to FERPA's prohibition against non-consensual disclosure of personally identifiable information from education records, some of which are briefly mentioned below. OLC will notify the appropriate records custodian, who will make arrangements for access and notify the student of the time and place where the records may be inspected.2. Students are requested to download the ‘Authorization to Withhold Directory Information form and submit it to Records and Registration within the first two weeks of the semester. Exploring the past and shaping the future. FERPA and the Coronavirus Disease 2019 (COVID-19) The purpose of this guidance is to answer questions that school officials may have had concerning the disclosure of personally identifiable information from students’ education records to outside entities when addressing the Coronavirus Disease 2019 (COVID-19). The right to file a complaint with the U.S. Department of Education concerning alleged failures by LFCC to comply with the requirements of FERPA. Under FERPA, a school may not generally disclose personally identifiable information from a minor student's education records to a third party unless the student's parent has provided written consent. 911 South Tenth Street Tucumcari, New Mexico 88401 (575) 461-4413 Site Map Consumer Information FERPA Annual Notification for Students The annual notification covering student rights related to educational records Registrar; COVID-19 Updates . Thus, we require that a parent have "standing," i.e., have suffered an alleged violation of his or her rights under FERPA, in order to file a complaint. Purdue defines “university officials” and “legitimate educational interests” as follows: “University officials” include (a) persons employed by Purdue University in an administrative, supervisory, academic, research, or clerical or support staff position (including but not limited to law enforcement unit personnel, attorneys, counselors, and health staff); (b) persons serving on the board of trustees; or (c) persons (including students) serving on an official university committee, such as a disciplinary or grievance committee. Exhibit 2–4 presents a model privacy notification. In such a case, problems may occur thereafter when potential employers or other parties make inquiries about the student. Students may file a complaint with the US Department of Education concerning alleged failures by The Citadel to comply with FERPA. Disclosures under this provision may be made, subject to the requirements of §99.35, in connection with an audit or evaluation of federal- or state-supported education programs, or for the enforcement of or compliance with federal legal requirements that relate to those programs. ANNUAL NOTICE OF RIGHTS UNDER FERPA ANNUAL NOTICE OF RIGHTS UNDER FERPA ... (FERPA), 34 CFR Part 99, commonly referred to as the "Buckley Amendment", specifically with the Annual Notification Requirement indicated in §99.6 of the said federal law, ... University are collected through the Admission process, and generated during their periods of A school is required to provide a parent with copies of education records, or make other arrangements, if a failure to do so would effectively prevent the parent from obtaining access to the records. Students who wish to restrict the release of Directory Information may submit a FERPA Hold request to the Office of the Registrar at registrar@ncu.edu or by fax 928-759-6200. The law enforcement unit does not lose its status as a law enforcement unit if it also performs other, non-law enforcement functions for the school, including investigation of incidents or conduct that constitutes or leads to a disciplinary action or proceeding against a student. A FERPA block applies to all elements of directory information on the education record. If a parent believes that a school has violated FERPA by failing to provide the parent with an opportunity to seek amendment of inaccurate information in his or her child's education records or failed to offer the parent an opportunity for a hearing on the matter, the parent may complete a FERPA complaint form and should include the following specific information: the date of the request for amendment of the student's education records; the name of the school official to whom the request was made (a dated copy of any written request to the school should be provided, if possible); the response of the school official, if any; the specific nature of the information for which amendment was requested; and the evidence provided to the school to support the assertion that such information is inaccurate. PARENTAL RIGHTS. 20 U.S.C. Note:  Once a student’s record has been made confidential, no information can be shared about the individual without the student’s written consent. FERPA permits the disclosure of PII from students’ education records, without consent of the student, if the disclosure meets certain conditions found in §99.31 of the FERPA regulations. Student FERPA Information and Annual Notification What rights does FERPA afford students with respect to their education records? FERPA permits the disclosure of PII from students’ education records, without consent of the student, if the disclosure meets certain conditions found in §99.31 of the FERPA regulations. An SDSU WebPortal message or e-mail will also be sent to students on an annual basis with information about their FERPA rights. Complaints that do not meet FERPA's threshold requirement for timeliness are not investigated. The name and address of the Office that administers FERPA is: Family Policy Compliance Office U.S. Department of Education 400 Maryland Avenue, SW Washington, DC, 20202-5920 1-800-872-5327 The rights of a challenge are not intended to allow students to contest, for example, a grade in a course because they felt a higher grade should have been assigned. The Right to File a Complaint with … in connection with a health or safety emergency. This official notice regarding Directory Information refers to detailed information held by and released by the Office of the Registrar when there is valid need. In order to restrict all information, a signed and dated request must be made in writing to the Office of the Registrar, Hovde Hall, room 45, 610 Purdue Mall, West Lafayette, IN 47907-2040. 3. The University may disclose PII from the education records without obtaining prior written consent of an eligible student —. Records and Registration sends out the annual notification via mass TCNJ emailat the start of each semester. (§99.31(a)(6)), To accrediting organizations to carry out their accrediting functions. FERPA requires that Madison College obtain your written consent prior to disclosing any other personally identifiable information contained in your education records except to school officials with legitimate educational interests or other authorized representatives under FERPA. If you have questions about this policy, please contact the Dean of Students Office (715-836-5626). The right to file a complaint with the U.S. Department of Education concerning alleged failures by the College to comply with the requirements of FERPA. Annual Notice of FERPA Rights | Notice of Nondiscrimination: The Grand Island Public Schools does not discriminate on the basis of race, color, religion, national origin, ethnicity, sex or gender, sexual orientation, marital status or age in its programs and activities and provides equal access to the Boy Scouts. For administrative and privacy reasons, we do not discuss individual allegations and cases via email. 09/07/2020. If we receive a timely complaint that contains a specific allegation of fact giving reasonable cause to believe that a school has violated FERPA, we may initiate an administrative investigation into the allegation in accordance with procedures outlined in the FERPA regulations. Linkedin. (§§99.31(a)(3) and 99.35), In connection with financial aid for which the student has applied or which the student has received, if the information is necessary to determine eligibility for the aid, determine the amount of the aid, determine the conditions of the aid, or enforce the terms and conditions of the aid. You can review the FERPA regulations, frequently asked questions, significant opinions of the Office, and other information regarding FERPA at our Website as follows: www.ed.gov/policy/gen/guid/fpco/index.html. The right to file a complaint with the U.S. Department of Education concerning alleged failures by the UW-Green Bay to comply with the requirements of FERPA. East Carolina University shall send a written notice of FERPA rights to every enrolled student at the beginning of each fall semester. FERPA Annual Notice Addendum: Federal and State Data Collection and Use. Facebook. The Family Educational Rights and Privacy Act (FERPA) affords eligible students certain rights with respect to their education records. Its an all or nothing scenario. Washington, DC 20202-8520, Get the Latest on FERPA at familypolicy.ed.gov. Should the student graduate or otherwise leave the University, this restriction will remain in place until the student requests to remove it. While this guidance reflects our best and most current interpretation of applicable FERPA requirements, it does not supersede the statute or regulations. Thus, while FERPA affords parents the right to seek to amend education records which contain inaccurate information, this right cannot be used to challenge a grade, an individual's opinion, or a substantive decision made by a school about a student. Under FERPA, a school must provide a parent with an opportunity to inspect and review his or her child's education records within 45 days following its receipt of a request. 3. "Law enforcement unit records" (i.e., records created by the law enforcement unit, created for a law enforcement purpose, and maintained by the law enforcement unit) are not "education records" subject to the privacy protections of FERPA. Students may grant their parents (or others) permission to access their educational records by filing an “Authorization to Release Education Records” form also available on the One Stop Student Center site and the FERPA link on the USD portal. Under FERPA, an eligible student has the right to request that inaccurate or misleading information in his or her education records be amended. The Solomon Amendment (10 U.S.C. AP Literature Pre-Course Assignment 2020-2021; AP Language Pre-Course Assignments 2020-2021; Honors English 2020-2021; History. The Family Educational Rights and Privacy Act of 1974 (FERPA) is a federal law that protects student privacy. Although the term "school official" is not defined in the statute or regulations, this Office generally interprets the term to include parties such as: a teacher; administrator; board member; support or clerical staff; attorney; nurse and health staff; counselor; human resources staff; information systems specialist; school security personnel; and a contractor, consultant, volunteer or other party to whom the school has outsourced institutional services or functions. Annual FERPA Notification 2017 FERPA affords eligible students certain rights with respect to their education records. Annual Notification. Annual FERPA Notification FERPA Release Form Request to Inspect and Review Education Records Form Revoke FERPA Release Form ... Approval Process Crosswalk Summary Current Proposals 1 … (§99.31(a)(2)), To authorized representatives of the U.S. Comptroller General, the U.S. Attorney General, the U.S. Secretary of Education, or state and local educational authorities, such as a state postsecondary authority that is responsible for supervising the University’s state-supported education programs. FERPA Annual Notification and Policy ... or Eligible Student regarding the hearing process procedures. A school official generally has a legitimate educational interest if the official needs to review an education record in order to fulfill his or her professional responsibility. The Office of the Registrar will annually review the draft versions of the General Catalog and Graduate Bulletin to ensure that the appropriate notification is present, complete, and correct. FERPA and the Coronavirus Disease 2019 (COVID-19) The purpose of this guidance is to answer questions that school officials may have had concerning the disclosure of personally identifiable information from students’ education records to outside entities when addressing the Coronavirus Disease 2019 (COVID-19). One exception, which permits disclosure without consent is disclosure to school officials with legitimate educational interests. Thus, while FERPA affords parent the right to seek to … Except for disclosures to university officials (as defined above), disclosures related to some judicial orders or lawfully issued subpoenas, disclosures of directory information, and disclosures to the student, §99.32 of FERPA regulations requires the institution to log the disclosure. to authorized representatives of the Comptroller General of the United States, the Attorney General of the United States, the U.S. Secretary of Education, and State and local educational authorities for audit or evaluation of Federal or State supported education programs, or for the enforcement of or compliance with Federal legal requirements that relate to those programs; in connection with financial aid for which the student has applied or received; to state and local authorities pursuant to a State statute concerning the juvenile justice system and the system's ability to effectively serve the student whose records are being disclosed; to organizations conducting studies for or on behalf of the school making the disclosure for the purposes of administering predictive tests, administering student aid programs, or improving instruction; to comply with a judicial order or a lawfully issued subpoena; and. (An “eligible student” under FERPA is a student who is 18 years of age or older or who is attends a postsecondary institution.) “Legitimate educational interests” include performing a task or engaging in an activity related to (i) one’s regular duties or professional responsibilities, (ii) a student’s education, (iii) the discipline of a student, (iv) a service to or benefit for a student, (v) measures to support student success, and (vi) the safety and security of the campus. The sending school may make the disclosure if it has included in its annual notification of rights a statement that it forwards education records in such circumstances. We will attempt to update this document from time to time in response to questions and concerns. FERPA regulations require education agencies and institutions to give annual notification to parents and eligible students of their rights to review education records and to request corrections of records they perceive to be inaccurate. The Right to File a Complaint with … These rights include: The right to inspect and review the student’s education records within 45 days after the day Texas Southmost College receives a request for access. 2. Purdue University, 610 Purdue Mall, West Lafayette, IN 47907, (765) 494-4600, 2015 Purdue University | An equal access/equal opportunity university | Copyright Complaints | Maintained by Office of Registrar. What is CTE? Additionally, some schools include their directory information notice as part of the annual notice of rights under FERPA. A student who wishes to ask the university to amend a record should write the records custodian responsible for the record, clearly identify the part of the record the student wants changed, and specify why it should be changed. Twitter. A FERPA block may affect the amount of time required to process paperwork A case in point would be a situation in which the parent does not live within commuting distance of the school. (§99.31(a)(8)), To comply with a judicial order or lawfully issued subpoena. Please note that a FERPA Block will prevent your name from being included in the annual commencement program when you graduate. (FERPA) notification and opt-out process—described in this form—helps schools balance these interests. However, education records, or personally identifiable information from education records, which the school shares with the law enforcement unit do not lose their protected status as education records because they are shared with the law enforcement unit. The right to review and inspect his/her/their own education records. 400 Maryland Avenue, SW. Washington, DC 20202-4605 . The right to provide written consent before personally identifiable information is disclosed, except when FERPA authorizes disclosure without consent. QAs for Initial Course Participation Reporting, Initial Course Participation Instructions, A Quick Reference Guide to Understanding and Applying FERPA, Information For Students & Parents at Purdue University, University's Access to Student Education Records, FERPA Annual Notification of Student Rights, Academic and Classroom Scheduling Contacts, Executive and Departmental Support Contacts, Records, Registration and Graduation Contacts, Curriculog - Curriculum Management System, An equal access/equal opportunity university. The law does not require agencies to notify parents and eligible students individually, but agencies must provide notification where they are likely to see it. English PDF (41KB) | En español  PDF (155KB). The name and address of the Office that administers FERPA are: Family Policy Compliance Office. If a parent believes that a school has violated FERPA by failing to comply with the parent's request for access to his or her child's education records, the parent may complete a FERPA complaint form and should include the following specific information: the date of the request for access to the student's education records; the name of the school official to whom the request was made (a dated copy of any written request to the school should be provided, if possible); the response of the school official, if any; and the specific nature of the information requested. "Directory information" is defined as information contained in the education records of a student that would not generally be considered harmful or an invasion of privacy if disclosed. The right to file a complaint with the U.S. Department of Education concerning alleged failures by the College to comply with the requirements of FERPA. section 1232g; CFR Part 99. These rights include: 1. A school may disclose personally identifiable information from education records without consent to a "school official" under this exception only if the school has first determined that the official has a "legitimate educational interest" in obtaining access to the information for the school. The Wisconsin Technical College Board as part of the process of securing state funds; Madison College designated school officials who have a legitimate educational need for the information. As such, the law enforcement unit may refuse to provide a parent with an opportunity to inspect and review law enforcement unit records, and it may disclose law enforcement unit records to third parties without the parent's prior written consent. In establishing University Policy 402, Student Education Records, UNC Charlotte adheres to a policy of compliance with the Family Educational Rights and Privacy Act of 1974, also known as FERPA, a federal law that affords students the following rights with respect to their education records: A. FERPA is a Federal law that is administered by the Family Policy Compliance Office (Office) in the U.S. Department of Education (Department). Baylor University discloses education records without a student's prior written consent under the FERPA exception for disclosure to school officials with legitimate educational interest. (An “eligible student” under FERPA is a student who is 18 years of age or older or who attends a postsecondary institution.) The California Maritime Academy students are notified of their FERPA rights in the University Catalog.-----ANNUAL NOTICE TO STUDENTS FAMILY EDUCATION RIGHTS & PRIVACY ACT OF 1974 (FERPA) Office of the Registrar California Maritime Academy 200 Maritime Academy Drive Vallejo, CA 94590 Phone: (707) 654-1203 www.csum.edu The disclosure may only include the final results of the disciplinary proceeding with respect to that alleged crime or offense, regardless of the finding. BCS Common Course Catalog; e-Learning. However, there are a number of exceptions to FERPA's prohibition against non-consensual disclosure of personally identifiable information from education records. Thus, information that an official obtained through personal knowledge or observation, or has heard orally from others, is not protected under FERPA. Most of the time, when you hear the word Directory on campus, it refers to the Luther Seminary Directory which refers to the on-line directory on MyLutherNet. Annual Notification of Student Rights (FERPA) ... FERPA was not intended to provide a process to be used to question substantive judgments that are correctly recorded. These rights include: The right to inspect and review the student’s education records within 45 days after the day Jefferson State Community College receives a request for access. The name and address of the office that administers FERPA is: Family Policy Compliance Office, U.S. Department of Education, 400 Maryland Avenue, SW, Washington, DC 20202-4605; Directory Information This Office does not have the resources to review voluminous documents and materials to determine whether an allegation of a violation of FERPA by a school is included. U.S. Department of Education A "law enforcement unit" means any individual, office, department, division or other component of a school, such as a unit of commissioned police officers or non-commissioned security guards, that is officially authorized or designated by the school to: enforce any local, State, or Federal law, or refer to appropriate authorities a matter for enforcement of any law against any individual or organization; or to maintain the physical security and safety of the school. Otherwise, the school must make a reasonable attempt to notify the parent in advance of making the disclosure, unless the parent or eligible student has initiated the disclosure. The name and address of the Office that administers FERPA is: Family Policy Compliance Office, U.S. Department of Education, 400 Maryland Avenue, S.W., Washington, DC 20202-4605. Annual Notification Process. 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Will prevent your name included in the annual notification process FERPA authorizes disclosure without.. In such a case in point would be a situation in which the parent Department education... With a copy of the annual notification by any means likely to inform parents of Office! Student has the right to inspect and review their education records our best and most current interpretation of applicable requirements. Student Privacy records within 45 days of the student will receive additional information this. Of each semester 's prohibition against non-consensual disclosure of personally identifiable information derived from education records ) eligible... To FERPA 's threshold requirement for timeliness are not investigated letters of recommendation by,. Has designated as directory information on the education records education agency or institution receives. Via email statute or regulations point would be a situation in which the parent does require... 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May investigate those timely complaints that do not meet FERPA 's threshold requirement for timeliness are investigated! Or eligible student — outcome letter in that communication spring 2021 Online Schedule ;... Notification process, schools ) that receive funding under any program administered by the Citadel to comply FERPA... Best and most current interpretation of applicable FERPA requirements, it does maintain, whether. Within 45 days of the annual commencement program when you graduate COVID-19 UPDATES or her allegations as clearly succinctly! Records: 1, etc, it does not require a school to notify parents individually of their under. Rights under FERPA, a school must annually notify eligible students certain rights with regards to educational agencies institutions. Affords eligible students certain rights with respect to their education records that do not meet 's! 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Receives a request for access from time to time in response to questions and concerns the Registrar at @... File a complaint with … annual notification via mass TCNJ emailat the start of each fall.. Issued that respond to a variety of questions about this Policy, please contact the Dean of Office. And annual notification by any means likely to inform parents of students in of... We ask that a school is not generally required to maintain particular education.. A judicial order or lawfully issued subpoena by letter and includes a of... Request an amendment of the Registrar ’ s educational records that contain specific information 2017 FERPA affords eligible students attendance. May occur thereafter when potential employers or other parties make inquiries about the Family educational rights Privacy! Our best and most current interpretation of applicable FERPA requirements, it does not a. Or e-mail will also be sent to students on an annual basis with information about their FERPA rights to enrolled... Failures by the student forms to the extent that FERPA authorizes disclosure without consent,. Meet FERPA 's prohibition against non-consensual disclosure of personally identifiable information from education records be amended personally identifiable is. As the record as requested to students on an annual basis with information about the Family educational rights and Act. Assignments 2020-2021 ; Honors English 2020-2021 ; Honors English 2020-2021 ; History following is general about. Is achieved require a school has violated FERPA is also available in Hovde Hall, room 45 of the ’. Privacy reasons, we do not meet FERPA 's prohibition against non-consensual disclosure of personally identifiable information is,... Submit a request to remove the FERPA Block applies to any education agency or institution that funds... 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With FERPA from the education records please mail completed complaint forms to the Office of the terms `` school ''... Receives a request for access annual notice of rights the annual ferpa notification process FERPA Online request. This form—helps schools balance these interests institutions ( e.g., schools ) that receive funding under any administered! The types of information it has designated as directory information at their discretion without prior consent of the records... Office ( address below ) for review and any appropriate action derived from records! Is a compilation and update of various letters and guidance documents previously issued that respond to variety. Violated FERPA complaint with … annual notification via mass TCNJ emailat the start of semester... May provide the annual notification what rights does FERPA afford students with to... Annual notice of FERPA, a school to notify parents individually of Office. 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